Privacy Policy

1. Who we are ?

Viridian Air is a trading name of Viridian Leaf Limited, a company registered in England and Wales (Company No. 10668625). We are a specialist air quality consultancy providing assessment, monitoring and advisory services. In this policy, references to “we”, “us” and “our” refer to Viridian Leaf Limited.

We are the data controller for personal information collected through this website and in the course of our consultancy work. You can contact us at info@viridianair.co.uk or by telephone on +44 (0)7842 295 433.

2. What personal information we collect

We may collect the following categories of personal information:

Contact and identity information: name, email address, telephone number, company or organisation name
Project and enquiry information: details of your development or project, location, service requirements and any other information you provide when contacting us
Communication records: emails, letters, call logs and notes relating to your enquiry or project
Website usage data: IP address, browser type, pages visited, time on site and other standard analytics data collected via cookies (see Section 7)
Payment information: invoicing details such as billing address and purchase order references. We do not store payment card details.

3. How we use your information?

We use personal information for the following purposes:

To respond to your enquiry and provide the services you have requested
To prepare and deliver quotations, reports and other project deliverables
To communicate with you about your project and to maintain our client relationship
To send occasional updates about air quality guidance changes or our services, where you have consented to receive these
To comply with our legal and regulatory obligations
To improve our website and services through anonymised analytics

4. Legal basis for processing

We rely on the following legal bases under the UK GDPR:

Contract performance: processing necessary to deliver the services you have engaged us to provide
Legitimate interests: responding to enquiries, maintaining client records and improving our services
Consent: sending marketing communications, where you have opted in
Legal obligation: retaining financial records and complying with applicable law

We do not sell or rent your personal information to third parties. We may share information with:

Professional advisors: accountants, legal advisors and insurers, on a need-to-know basis
Service providers: IT and cloud service providers who process data on our behalf under data processing agreements
Regulatory bodies: where we are required to do so by law or in response to lawful requests from public authorities

Where we share data with third parties outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.

6. How long we keep your information

We retain personal information for as long as necessary to fulfil the purpose for which it was collected and to comply with our legal obligations:

Client project records: 7 years from project completion (in line with standard professional indemnity requirements)
Enquiries that did not proceed to an engagement: 2 years
Financial records: 6 years from the end of the relevant tax year
Marketing consent records: until consent is withdrawn

7. Cookies

Our website uses cookies to distinguish you from other users and to improve your experience. We use the following types of cookie:

Essential cookies: necessary for the website to function correctly. These cannot be disabled.
Analytics cookies: we use anonymised analytics to understand how visitors use our site. No personally identifiable information is collected through analytics cookies.

You can control cookie settings through your browser. Disabling analytics cookies will not affect your ability to use the website.

8. Your rights

Under the UK GDPR you have the following rights in relation to your personal information:

Right of access: to request a copy of the personal information we hold about you
Right to rectification: to request correction of inaccurate or incomplete information
Right to erasure: to request deletion of your information in certain circumstances
Right to restrict processing: to request that we limit how we use your information
Right to data portability: to receive your information in a structured, machine-readable format
Right to object: to object to processing based on legitimate interests or for direct marketing
Right to withdraw consent: where processing is based on consent, to withdraw that consent at any time

To exercise any of these rights, please contact us at info@viridianair.co.uk. We will respond within one calendar month. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.

9. Security

We take appropriate technical and organisational measures to protect your personal information against unauthorised access, loss or destruction. Our website uses HTTPS encryption. Access to client information is restricted to authorised personnel only.

10. Changes to this policy

We may update this privacy policy from time to time. The most current version will always be available on this page. The “last updated” date at the top of this page indicates when the policy was most recently revised.

11. Contact us

If you have any questions about this privacy policy or how we handle your personal information, please contact us:

Viridian Leaf Limited (trading as Viridian Air)
Email: info@viridianair.co.uk
Telephone: +44 (0)7842 295 433